Export Mac Mail to Outlook 2016
There are countless blog posts on how to export Mac Mail to Outlook 2016. The reason is that many people switch to Windows from Mac and thus have to change their email client. But sadly, there is no proper official tool or in-built feature in Mac Mail or Outlook 2016 that lets them make the transition effortlessly.
So these blog posts mentioning the solution is what many people tend to. The problem with many of these methods is that these are manual solutions and requires a lot of effort on your part. And even after all that hard work, the transfer of Mac Mail data to Outlook 2016 is incomplete and contains numerous anomalies (inaccuracy of data).
- These features are rolling out to Outlook for Mac and Outlook on the web today and will soon be coming to Windows, iOS and Android, as well as the Windows 10 Mail and Calendar apps. Smarter email, simpler reservations. Travel itinerary emails are complicated to read because they contain so much more than just your reservation.
- How Outlook handles time zone offset and DST rules in calendar items. It might seem like a simple task to make sure that two people who have the same meeting request attend the meeting at the same time. However, when you add scenarios in which time zones are changing with different daylight saving time rules, the calculation becomes complex.
The best recommend by experts is through the conversion of database files. Mbox is a format that Mac Mail uses, and Pst is the format that Outlook uses. So you can convert Mbox to Pst to help you with the transition, and then simply import the converted Pst files into Outlook 2016. But this also requires a file converter program that can convert the data effectively.
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One of the best of these programs is called “Mail Passport Pro”. And it is called best for two reasons – Accuracy of conversion and its ability to convert directly from “Mail” folder.
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Accuracy
Email technology has come a long way in recent years. Emails aren’t no more just a simple text messages. They can contain virtually anything, from graphical data to complicated file formats as attachments. And the data inside these email clients such as Mac Mail and Outlook can store further information that helps management of emails make easy, such as the hierarchy of folders.
Sadly, the conversion of data can result in the loss of all these details and information. You may end up losing a big chunk of your database.
But not with “Mail Passport Pro”. That’s what makes it so special. It has a fantastic conversion algorithm that takes care of even the tiniest piece of information and successfully implement it into your Pst files. Email attachments, the graphical data that is embedded into emails, the structure (hierarchy) of your folders and sub-folders, the properties of emails (to, cc, bcc, subject, from, time and date, etc.), nested messages, and everything else is extracted from Mac Mail database and is put into Pst files with no amount of unwanted changes or corruption.
Directly Convert from “Mail” folder
Inside your user library folder, you will find a folder named “Mail”. This is the folder where Apple/Mac Mail contains all the contents such as emails and every info attached to them.
The great feature of “Mail Passport Pro” is the ability to load the data from this “Mail”folder. If you don’t have this folder in the Mac that you are using and where you installed the tool, don’t fret. All you have to do is copy the “Mail” folder from the computer where it is stored into the computer where you have installed the tool. And then simply load this folder from that same location.
Exporting Mac Mail to Outlook 2016 through this method helps in accurately converting the data into Pst files. It eliminates an additional step of exporting your mailboxes from Mac Mail into .mbox packages.
However, “Mail Passport Pro” also has this additional option to load “Mbox” file just in case you don’t have any “Mail” folder.
Other Features
The two features stated above are the top most features that makes “Mail Passport Pro” the best for this task of exporting/converting Mac Mail to Outlook 2016. But there are many other functionalities that makes the tool flexible and more effective.
Easy GUI – The design of the interface is very user-friendly. Even the most basic level of computer user will be able to use it with no trouble.
Complete one-in-all tool for all your Mac email clients solutions – The tool also offers multiple other types of email migrations. Basically, you can convert your emails from any of your Mac email client (Thunderbird, Entourage, Postbox, Eml format) to Pst files.
Folder Preview – Once the “Mail” folder or the Mbox file is loaded, you get the preview of all the folders inside the selected database, and you can choose which folders to convert and which not to.
Grab your free copy now!
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There is a free trial edition to “Mail Passport Pro” that only converts 10 items from each folder to Pst files. This is a great way to see how it works without any risk. You can download this edition and export Mac Mail to Outlook 2016 hassle free.
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You can also try:
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Summary
Although time may seem like a simple human concept that lets everyone across the globe receive a meeting request and then attend the meeting at the same time, the concept is actually very complex. This article describes how Microsoft Outlook 2010 and later versions achieve this goal by using a combination of items such as Coordinated Universal Time (UTC), time zone offset, daylight saving time (DST) rules, and Windows time zone settings.
More information
Before we examine the details of how time zone normalization works in Outlook, it is important to define some important terms.
- UTCUTC signifies Coordinated Universal Time. Think of this as the true time on planet Earth that never changes (except for minor leap seconds here and there to account for changes in the planet's rotation).For more information about UTC, see Coordinated Universal Time.
- Time zone offsetTime zone offset is the time for your geographic region in relation to UTC. For example, the Pacific Time zone is 8 hours behind UTC. Therefore, if it is 8 P.M. UTC, the time in the Pacific Time zone is noon.
- Daylight saving time rulesDaylight saving time rules are the rules by which certain regions seasonally change their time zone offset. These rules include both a start date and an end date for the DST period and also the number of hours for the time zone offset. For example, in the summer, the time in the Pacific Time Zone may be calculated as UTC ‒ 7 hours, whereas for the rest year, the time is calculated as UTC ‒ 8 hours.
- Windows global time zone databaseWindows stores all time zone and DST rules for the whole planet in the Windows global time zone database. The database is stored in the Windows registry under the following subkey:
HKEY_LOCAL_MACHINESOFTWAREMicrosoftWindows NTCurrentVersionTime Zones
- Windows current time zone settingsWindows current time zone settings are the settings Windows is currently using to determine the time for your computer. Of all the rules in the Windows global time zone database, only one set of DST rules can be applied. The Windows current time stores the set of rules that is currently being used to calculate time on your computer.The Windows current time zone settings are stored in the Windows registry under the following subkey:
HKEY_LOCAL_MACHINESYSTEMCurrentControlSetControlTimeZoneInformation
- Computer timeComputer time is the actual time that is displayed by Windows, as seen in the following screenshot of the notification area.If you select this part of the Windows notification area, an enhanced calendar and clock are displayed.You can select Change date and time settings to examine the current time zone settings for your computer (Screenshot for this step is listed below).
How computer time is calculated
Computer time is calculated by taking UTC time, adding an offset that is based on the time zone configured for your computer, and then optionally adjusting the offset for daylight saving time (depending on the DST rules). The formula that is used to calculate computer time is as follows:
UTC + Time zone offset + DST offset
Be aware that this method represents how people have agreed to think about the concept of time. This method is a world standard, and it is how Microsoft implements time on your computer.
How Outlook handles time zone offset and DST rules in calendar items
It might seem like a simple task to make sure that two people who have the same meeting request attend the meeting at the same time. However, when you add scenarios in which time zones are changing with different daylight saving time rules, the calculation becomes complex.
To see how Outlook handles this situation, consider the following scenario:
- The meeting organizer has the following Windows current time zone settings:Pacific Time zone (UTC‒8; DST starts on March 13, 2011; DST ends on November 6, 2011)
- The meeting attendee has the following Windows current time zone settings:Eastern Time zone (UTC‒5; DST starts on March 13, 2011; DST ends on November 6, 2011)
- The meeting organizer is creating a meeting on their calendar for November 20, 2011, at 7 A.M.
Step 1 - Organizer sends meeting request with time zone information
On the organizer's computer, the meeting in the request is created to start at 7 A.M.
On the organizer's computer, Outlook sends the meeting request. The request contains the following information in the message properties:
Meeting is at 3 P.M. UTC on November 20, 2011
My time zone is Pacific (UTC‒8)
DST starts on March 13, 2011, DST ends on November 6, 2011, and the offset is +1
My time zone is Pacific (UTC‒8)
DST starts on March 13, 2011, DST ends on November 6, 2011, and the offset is +1
After the meeting is created, the government mandates a new law according to which, in the Pacific Time Zone, DST starts on February 2, 2011, and ends on December 1, 2011. Because there are new time zone rules, and the appointment falls in the time period in which a new time zone rule is applied, normalization occurs (steps 2 and 3). This normalization is depicted in the following figure.
Step 2 - Attendee's Outlook determines intended local time
On the attendee's computer, Outlook calculates the intended local time of the meeting based on the information that is included the meeting request:
Intended local time = UTC at meeting creation + offset for time zone + offset for DST at meeting creation
- UTC at meeting creation is 3 P.M. UTC
- Offset for creation time zone (Pacific) is ‒8
- Offset for DST for Pacific Time at meeting creation is 0
Intended local time = 3 P.M. UTC + (‒8 hours for time zone offset) + (0 hours for DST offset) = 7 A.M. Pacific Time
Step 3 - Attendee's Outlook determines normalized UTC time
On the attendee's computer, Outlook normalizes the time of the meeting based on the Windows global time zone database on the attendee's computer to determine the UTC time.
UTC at meeting start = intended local time ‒ offset for time zone ‒ offset for DST
- Intended local time is 7 A.M. Pacific Time (based on the calculation in step 2)
- Offset for creation time zone (Pacific) is ‒8
- Offset for DST for Pacific Time at meeting start is +1
- UTC at meeting start = 7 A.M. intended local time ‒ (‒8 hours for time zone) ‒ (1 hour for DST)
UTC at meeting start = 7 A.M. + 8 hours ‒ 1 hour = 2 P.M. UTC
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Step 4 - Attendee determines correct time for this appointment for the attendee's time settings
On the attendee's computer, Outlook converts UTC to the local computer time by using the Windows current time zone settings.
Local start time = UTC at meeting start + offset for local time zone + offset for DST at meeting start
- UTC at meeting start is 2 P.M. UTC (based on the calculation in step 3)
- Offset for local time zone (Eastern) is ‒5
- Offset for DST in Eastern Time at meeting start for local time zone is +1
Local start time = 2 P.M. UTC + (‒5 hours for time zone) + 1 hour for DST
This equates to 10 A.M. Eastern Time, attendee's local computer time, and this is the time for which the meeting is scheduled on the attendee's calendar.
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Note
One core issue is that if you do not select Automatically adjust clock for Daylight Saving Time on the attendee's computer, there can be a mismatch in the UTC offset (off by one hour) between the time zone rules in the Windows global time zone database and the Windows current time zone settings. To select Automatically adjust clock for Daylight Saving Time, select Change time zone in the Date and Time dialog box to display the Time Zone Settings dialog box (Screen shot for this step is listed below).
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For more information about how to manage daylight saving time and time zone configurations and updates, see Daylight Saving Time Help and Support Center.